Project Coordinator

The Project Coordinator assists the Project Managers in all phases of a construction project from selling projects, to estimating and submitting quotes, and finally to organizing and managing subcontractors, materials, inspections and the many administrative aspects associated with the successful completion of a project. Responsible to ensure that critical documentation is prepared, updated, delivered and communicated as required during the various stages of a project. From time to time will also be required to assist in the preparation of new administrative processes to better project delivery and management. Reports to the Senior Project Manager.

Primary Functions

• Distribution of drawing and specification packages for subtrade pricing for review and approval by Project Managers.
• Solicits a minimum of three quotes on materials and subtrades as requested by Project Managers, Construction Manager and/or Site Supervisors.
• Preparation and distribution of project specific documentation including the following:
1. Preparation and distribution of project specific documentation including the following:
2. Site status inspection reports to track the progress and quality of work performed.
3. Deficiency lists.
4. Daily approved time and material site reports for additional work performed by Abcott personnel and/or subtrades.
5. Setup and maintain project administration files.
• Invoices time and material projects.
• Attend meetings with Project Managers, clients, consultants and subcontractors.
• Assist Project Managers with negotiating subcontractors, purchase orders, shop drawings and change orders.
• Perform routine visits to site to assist in the preparation of site documentation.
• Coordinate and ensure submittal of completed project closeout documentation.
• Assist the Project Managers in the preparation and issuance of project proposals, RFP's, tenders, budgets and cash flow projections.
• Assist Project Managers to ensure client's needs are met in a timely and cost-effective manner.
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others.
• Keep Project Managers informed about project status and issues that may impact client relations and project delivery.
• Provide assistance and support to Site Supervisors.

Accountabilities

The Project Coordinator will assist the Project Managers to ensure the successful completion of a project is carried out in a professional and timely manner by managing the administrative aspects of a project and to minimize the company's exposure to risk. Effective communications, both written and verbal, on multiple projects are key to this position.

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